Privacy Policy — UK Voters for Animals

Last updated: 13 June 2026

UK Voters for Animals ("we", "us", "our") is committed to protecting your personal data. This notice explains what we collect, why, who we share it with, and your rights.

This notice covers our website, our campaign sign-ups (including Mass Lobby Day), our email updates, and any correspondence you send to MPs using our tools.

1. Who we are

UK Voters for Animals Ltd is the data controller for your personal data.

  • Company: UK Voters for Animals Ltd, a company limited by guarantee registered in England & Wales (company number 17058681).

  • Registered office: 25 Kirton Gardens, London E2 7LS.

  • Contact:hello@ukvotersforanimals.org

  • ICO registration number: ZC171397

If you have any questions about this notice or how we handle your data, email hello@ukvotersforanimals.org.

2. The personal data we collect

When you sign up to a campaign or event (such as Mass Lobby Day):

  • your name

  • your email address

  • your phone number

  • your postcode

  • where you'll be travelling from, and whether you'd like help with travel or accommodation costs

  • how you heard about the event

  • your confirmations and preferences (for example, that you can attend, that you're over 18, and whether we may phone you or send you general updates)

Information we work out from what you give us:

  • your parliamentary constituency and your MP, from your postcode.

When you contact your MP using our tools:

  • if you email your MP using a link we provide and that email is copied to us, we receive and store a copy of that correspondence (your name, email address, and the message).

When you sign up for our email updates:

  • your email address and name, and the fact that you consented to receive general updates.

If we reimburse your expenses (for example, travel to an event):

  • your bank details and the records of the payment.

When you visit our website:

  • our website is hosted on Squarespace, which sets some cookies and records limited technical information about your visit (including your IP address) to produce website statistics. See Cookies and analytics below.

3. How we use your data, and our legal basis

Under UK data protection law we must have a "lawful basis" for using your data. Ours are:

To organise and run campaigns and events you sign up for — including contacting you about your participation (by email, phone, or messaging group for the event), sending you the practical details you need, matching you to your MP, evaluating the campaign's impact, planning future campaigns, and handling any issues that arise. Lawful basis: our legitimate interests (and yours) in running an activity you have chosen to take part in. These are service messages about that activity, not marketing.

To send you general updates about our wider campaigns and other ways to help animals, including invitations to future events.Lawful basis: your consent. You only receive these if you have ticked the opt-in box, and every such email contains an unsubscribe link. You can withdraw your consent at any time (see Your rights).

To receive and keep copies of correspondence you send to your MP using our tools, so we can coordinate the campaign and understand its impact. Lawful basis: our legitimate interests in running and evaluating the campaign. You knowingly copy us when you use these tools.

To pay and account for any expenses we reimburse.Lawful basis: legal obligation (keeping accounting records) and contract.

Information that reveals your views. Because you contact us to support action for animals, some of the information we hold may reveal your views on animal welfare. Information revealing political opinions or philosophical beliefs is given extra protection under data protection law. We process it as a not-for-profit body with a campaigning aim, in the course of our legitimate activities and with appropriate safeguards, in relation to our supporters — and we do not disclose it outside UK Voters for Animals without your consent.

We may also produce anonymised statistics from this data (for example, how many constituents in an area took part, or how often MPs agreed to meetings). Anonymised information cannot identify you and is not personal data.

We do not use your data for automated decision-making that has a legal or similarly significant effect on you.

4. Who we share your data with

We use trusted third-party providers ("processors") to run our systems. They act on our instructions and only process your data to provide their service to us:

  • Tally — hosts our sign-up forms

  • Make — moves data between our systems automatically

  • Airtable — stores our sign-up records

  • MailerLite — sends our emails and manages our email lists

  • Google (Workspace) — our email and shared inbox

  • Squarespace — hosts our website

  • postcodes.io — looks up your constituency and MP from your postcode

We do not sell your personal data, and we do not share it with other campaigning organisations unless you have expressly agreed.

5. Sending data outside the UK

Some of the providers listed above are based outside the UK. For providers in the European Economic Area, we rely on the UK's adequacy regulations, which recognise that the EEA provides equivalent data protection. For transfers to countries without adequacy status — including the United States — we rely on the safeguards required by UK data protection law, such as the UK Extension to the EU–US Data Privacy Framework (the "UK–US Data Bridge") or the UK International Data Transfer Agreement.

6. How long we keep your data

We keep personal data only as long as we need it for the purposes above. As a guide:

  • Campaign / event participation data: for up to three years after the relevant event or campaign, so we can run it, evaluate its impact across campaign cycles, plan future campaigns, and deal with any issues arising from the event — then deleted or anonymised.

  • Email update subscribers: for as long as you remain subscribed. If you unsubscribe, we keep a minimal record (your email on a suppression list) so we can honour your choice.

  • MP correspondence copies: for up to three years after the relevant campaign, then deleted or anonymised.

  • Records relating to complaints, incidents, disputes, or potential legal claims: for up to six years, so we can respond to and resolve them.

  • Expense and payment records: six years plus the current financial year, as required for accounting purposes.

  • Anonymised statistics: indefinitely (they are not personal data).

7. Your rights

You have the right to:

  • access the personal data we hold about you;

  • ask us to correct inaccurate data;

  • ask us to erase your data;

  • ask us to restrict or object to our processing;

  • request portability of data you gave us;

  • withdraw consent at any time (where we rely on consent), without affecting processing done before you withdrew it.

To exercise any of these, email hello@ukvotersforanimals.org. We will respond within one month.

You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or 0303 123 1113 — though we'd appreciate the chance to put things right first.

8. Cookies and analytics

Our website is hosted on Squarespace, which sets a small number of cookies that are strictly necessary for the site to work and to keep it secure. These do not require your consent.

We have turned off Squarespace's non-essential cookies, so we do not use advertising or cross-site tracking cookies, and we do not track your activity across other websites. Some features embedded in our pages (such as our sign-up forms) are provided by the third-party services listed in section 4, who may set their own cookies to operate those features; their use of cookies is governed by their own policies.

We use Squarespace's built-in analytics to understand how our website is used — for example, how many people visit and which pages are popular. This does not use cookies, but it records limited technical information about your visit, including your IP address. We use this only to produce aggregate statistics and to maintain and improve the site. Lawful basis: our legitimate interests in understanding and improving how our website performs.

9. Changes to this notice

We may update this notice from time to time. The latest version will always be on this page, with the "last updated" date at the top.

10. Contact

Questions, requests, or concerns: hello@ukvotersforanimals.org.